School Administrative Assistant Jobs

Job Title: Admin. Asst. -- School Company: The Leona Group Location: Tempe, AZ Description: LAVA Learning Center seeks an part-time Administrative Assistant to assist front office with phones, filing and student attendance tracking via Schoolmaster SAIS submission. Punctuality, dependability, confidentiality and the ability to work well with others a must. Excellent telephone etiquette & pride in appearance also required. This position is part-time for 25-36 hours/week.LAVA Learning Center5040 S. Price Rd.Tempe, AZ 85282Tel. Register to View Fax. Register to View

Job Title: Elementary School Secretary/Concierge/Admissions and Enrollment Company: Location: Portland, OR Description: 1. Committed follower of Jesus 2. High School diploma 3. Outgoing personality with good judgement 4. Proficiency in secretarial skills of typing, filing, office procedures, operation of office equipment and machines and computer functions 5. Previous job related experience 6. Highly motivated, a self starter, and excellent people skills with staff, students, parents and the public 7. CPR and First Aid training Reports to School Principal Terms of Employment: Hourly wage, no benefits, work year closely aligns to the faculty schedule

Job Title: HIGH SCHOOL AND ADULT SCHOOL SECRETARY Company: Location: San Francisco, CA Description: Albany Unified School District Secretary Approx times: 12:00pm-8:30pm Application Procedure: A letter of interest, a classified employment application, resume, and three current letters of recommendation should be submitted to www.edjoin.org. Specific address: http://www.edjoin.org/searchResults.aspx?countyID=1&districtID=35) . Current employees only, may submit a letter of interest describing qualifications. ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED NO PAPER APPLICATIONS ACCEPTED POSITION DESCRIPTION: Under general supervision, perform a wide variety of difficult and/or specialized clerical work in a school or administrative office. DUTIES & RESPONSIBILITIES: E = Essential Duties 1. Completes detailed clerical processes to prepare and maintain records and correspondence. 2. Inputs and retrieves a wide range of varied data to a computer student data or financial system. 3. Prepares and prints reports, forms, labels, transcripts, records, memos, requisitions pertaining to students, employees, and a variety of school operations. 4. Exercises independent judgment within a framework of policies and regulations pertaining to school operations. 5. Maintains confidentiality of student and employee information 6. Greets students and public and answers questions about school/district procedures, policies, and schedules. 7. Sets appointments and prepares correspondence for teachers and /or administrators. 8. Answers telephone calls and places calls to parents, students, vendors, and the public on behalf of the school. 9. Administers basic first aid. 10. Assists administrators in directing other school employees 11. Supervises and directs the work of student aides. 12. Assists administrators in directing the work of other school employees. 13. Performs a variety of clerical tasks to support the school office and program. 14. Other duties as assigned. QUALIFICATIONS/REQUIREMENTS: EDUCATION AND EXPERIENCE: Completion of high school or equivalent, or any combination of education, experience, or training that meets or exceed the requirements; skilled in the use of Microsoft Office, including Microsoft Publisher Requirements: Must have or be able to secure a valid California Drivers License; TB Clearance; Department of Justice Clearance Only Applicants Selected for an Interview will be Contacted Application Procedure: A letter of interest, a classified employment application, resume, and three current letters of recommendation should be submitted to www.edjoin.org. Specific address: http://www.edjoin.org/searchResults.aspx?countyID=1&districtID=35) . Current employees only, may submit a letter of interest describing qualifications. School District/Community: Albany Unified School District is located between Berkeley and El Cerrito on the San Francisco Bay. It is a relatively small district approximately one mile Square. The District has similar boundaries to the City of Albany and presently enrolls about 3,600 students in grades 8-12. Students attend three k-5 schools, one 6-8 middle school, one 9-12 high school, and a continuation high school. The District also has a Children?s Center pre-school and an Adult school.

Job Title: school secretary Company: Location: Dayton, OH Description: A charter school looking for an individual for a school secretary position. Seeking previous school secretary experience. Must be able to multi task. Background check is mandatory. Please submit resume.

Job Title: Registrar School of Law Company: Location: San Francisco, CA Description: The Registrar has overall responsibility for the leadership, direction and management of the Office of the Registrar. The individual in this position leads her/his colleagues in the planning, direction and management of services and programs related to student records, registration, enrollment, exam administration, course and room scheduling, faculty evaluation, graduation, the integrity of student information data, reporting and analyzing data. The Registrar works with faculty and administrators of the School of Law to develop and implement policies and procedures. Founded in 1855, the University of San Francisco (USF) is recognized nationally and internationally as a premier Jesuit, Catholic, urban university with a global perspective. Its mission is to educate leaders who will fashion a more humane and just world. Embracing this mission, the USF School of Law is dedicated to pursuing excellence and educating for justice. Founded in 1912, the law school is fully accredited by the ABA. Located in the center of San Francisco, the USF campus is bordered by some of San Francisco's most exciting, diverse, and vibrant neighborhoods, including the Haight-Ashbury, NoPa, Cole Valley, and the Inner Richmond. Golden Gate Park, with its world-renowned museums and gardens, is also just a few blocks from the law school. Downtown San Francisco is 20 minutes from the USF campus on public transit. Essential Job Responsibilities * Serves as a leader in developing and delivering services related to student records, registration, and enrollment. * Plans and directs the management of student records, posting of grades, awarding of degrees, bar certification, maintenance, registration, final examinations, and enrollment verification and transcript services for academic programs. * Directs the implementation of efficient processes and procedures that ensure the accuracy and integrity of student data and records * Advises students and faculty regarding the interpretation of academic policies and procedures * Serves as compliance officer for the Family Educational Rights and Privacy act (FERPA), the Solomon Agreement and other externally imposed state and federal regulations as well AACRAO Guidelines * In collaboration with Deans, develops and publishes the final exam schedule and academic calendar in compliance with ABA standards * Oversees the development and on-line publication of the Schedule of Classes * Administers the distribution and collection of course evaluations. * Is responsible for the maintenance of the on-line degree audit system, degree clearances and diploma production and distribution * Manages academic room inventory and oversees the scheduling of rooms for each term * Provides staff training and development on student information system features, including "add-on" applications * Provides leadership and direction for the continued development and maintenance of the on-line student information system (Banner) * Plans, develops and oversees Registrar budget * Negotiates pricing agreements with vendors for services such as software licenses, fingerprinting, and document destruction services * Aids in the procurement installation and troubleshooting of exam software * Works to provide extensive exam accommodations for disabled students * Complies and analyzes statistical data regarding enrollment, academic progress, percentile system, faculty-student credit hours, grading reports, bar examination passage rates, attrition and related studies. * Supervises textbook orders * Represents the Law Registrar's office on University-wide committees * Supervises Associate Registrar and three full-time staff members. * Identifies problem areas/needs related to the academic area and advises Deans * Performs other reasonably related duties as assigned. Requirements * Bachelors degree, master degree preferred * At least 3-5 years of progressive responsibility, management and leadership experience in Registrar's office or similar office in higher education * Thorough knowledge of laws and regulations such as FERPA and AACRAO Guidelines * Ability to provide leadership, including motivating and energizing colleagues; effectively manage and work effectively and efficiently to deliver a wide variety of services and programs to a diversity of faculty, staff, students populations and the wider community. * Has knowledge of and strong skills in the effective use and development of technological tools and systems to support and deliver enrollment management programs and services such as databases, report generators work processing, spreadsheets, the Web and e-mail. * Handle a multiplicity of tasks simultaneously; follow through on tasks, and meet deadlines. * Strong interpersonal and supervisory skills; including ability to develop and maintain effective, collaborative professional relationships with diverse staff and faculty colleagues and students * Excellent listening and organizational skills' ability to communicate effectively both orally and in writing with diverse populations * Ability to think creatively and strategically * Strong customer service orientation * Able to work some evenings and weekends * A commitment to Affirmative Action goals * Available to assist commencement ceremonies * Understanding of and commitment to USF's Vision, Mission and Values in creating a learning community that nurtures among students the faith that does justice The University of San Francisco is a Jesuit Catholic University founded in 1855 to educate leaders who will fashion a more humane and just world. Candidates should demonstrate a commitment to work in a culturally diverse environment and to contribute to the mission of the University. EEO Policy USF is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The University provides reasonable accommodations to qualified applicants with disabilities upon request. To view and apply for this position please visit www.usfjobs.com

Job Title: School Secretary Company: Location: San Francisco, CA Description: Sierra School is a K-12 private school located in Santa Clara, CA. We are a small community, serving 100 families in the South Bay. A school office can be a hectic place. Very often it is the School Secretary that is the key player in all this: communicating with prospective parents, applying first aid to a student with a scraped knee, and taking a phone message for a staff member. With that in mind, we are seeking excellent candidates for the position of School Secretary. Required qualifications include, but are not limited to the following: ? performs work in a manner that demonstrates trustworthiness, autonomy, quality and productivity during fluctuating periods of high and low activity. ? excellent computer skills and command of Microsoft Office applications including Word, PowerPoint, Excel and Outlook. ? team-player with strong customer service orientation and cheerful telephone manner. ? exceptional written and verbal communication skills in English. ? ability to establish and maintain effective working relationships with others. ? a high tolerance for uncertainty; priorities and tasks can change at a moments notice. ? effective interpersonal skills. ? ability to follow instructions and maintain high-level of accuracy and confidentiality. ? attention to detail and excellent organizational skills. ? ability to multitask and self-motivate as an independent contributor. ? ability to work well with K-12 students, international students, and with adult colleagues; willingness to be an active, enthusiastic member of the Sierra community. ? possesses good judgment, emotional stability, and the ability to take care of emergencies. ? loves kids! Preferred qualifications include prior school office experience as well as a college degree. Job duties include, but are not limited to: ? regular work hours: Monday through Friday, 8:00 a.m. to 4:00 p.m. when school is in session. ? may be occasionally required to work hours outside of regular work hours, depending on school events, i/e., evening meetings, Saturday Open House. ? provide clerical support for the Principal and Vice-Principal/Business Manager. ? collect, maintain and, as requested, report on attendance information. ? excellent attendance and punctuality is essential. ? work in partnership with coworkers to maintain copy machine and office supplies. ? maintain in good working order all leased equipment (copy machine, fax machine, etc.). ? maintain and order supplies for Sierra faculty and staff. ? miscellaneous activities, including general clerical and typing/word processing support, general filing, records-keeping, document control, information retrieval, data entry, and other similar administrative/office activities. Retirement benefits and health plan available. Please send your resume and 3 letters of reference to: Register to View For more information about our school, go to www.sierraschool.com

Job Title: School Secretary Company: Location: Salt Lake City, UT Description: School secretary will assist the director in managing the school office, processing student registrations and related financial transactions, answering questions about our programs, answering phones, resolving student discipline problems and emergencies, and scheduling staff work assignments and related payroll processing. Candidates must be able to work independently, prioritize and complete concurrent assignments effectively, possess strong verbal and written communication skills, and demonstrate compatibility with the Challenger mission and values. Proven ability to adhere to a strict policy of confidentiality is required. Previous customer service experience and familiarity with word processing, spreadsheet, and database applications is desired. To apply, submit a cover letter, rsum, and brief essay discussing your view of America to: Register to View

Job Title: School Registrar Company: Location: Eugene, OR Description: Network Charter School seeks a part-time registrar to start as soon as possible. The primary daily responsibilities of the person in this position include: collecting attendance and lunch data from teachers and entering it into the data management systems; preparing lunch lists and ordering meals; maintaining files of student records electronically and in hard copy; requesting and sending records for transfer students; and providing general clerical support. Typical concurrent tasks include answering the phone and forwarding messages; responding to requests for help from staff and students; and monitoring visitors. Ideal candidates will be able to work proficiently in Word and Excel (on a PC) and be familiar with or able to learn quickly Filemaker Pro and ESIS (the school district data base). Speed and accuracy in data management are important. Candidates must be able to pass a criminal background check. Ability to operate with good humor and firm boundaries in a setting that is very informal and sometimes challenging is essential to mental health. Serious applicants should read about Network Charter on our website before submitting an application. The hours for this job are 3.75 per school day, beginning at 8:30. We hope to expand the position back to full time if funds permit, but that might take a while. Apply by sending your resume to Register to View

Job Title: School Secretary - Provost Academy Company: Location: Columbia, SC Description: School Secretary Role: School Secretary Location: Provost Academy Reports To: Executive Director Direct Reports: Not Applicable Job Summary: The school secretary will play a key support role within the partnership school. The incumbent will serve as the focal point for communication by mail, telephone and in person. The school secretary will manage the flow of information within the school and will be responsible for maintaining all schools records. To be effective, the school secretary must be organized and efficient, familiar with all necessary office equipment, including computers and computer programs for word processing, databases, and spreadsheets. Equally important is the role of the school secretary as representative of the partnership school. He or she must be flexible, personable, able to communicate the school?s mission and vision, and possessed of the same core values that are part of the partnership school Main Responsibilities: ? Responsible for creating and maintaining a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork ? Greet and announce all school visitors appropriately ? Use proper telephone etiquette and direct calls appropriately to school staff ? Provide needed assistance and communicate effectively with principal and all school staff ? be attentive, patient and fair with students ? Treat parents as valued and respected customers ? Maintain all school records, including school schedule, student waitlist (using applicable Edison systems/software), attendance records, and school calendar ? Responsible for recording, tracking and following up on student tardiness, excused absences and unexcused absences and providing this information to the SIM and SSM, as required ? Provide and/or manage standard school operations, including, but not limited to: ? Student entrance/exit procedures ? Safety and emergency procedures/guidelines ? Distribution of student medication, in absence of nurse and understand the local legislation concerning such distribution ? Correspondence and schedule for principal ? Business related processes as assigned by principal and/or business services manager (purchasing/expenses, invoices, shipping and receiving, etc.) ? Coordination of volunteer hours/participation ? Responsibility for all voicemail administration including setting up new mailboxes and changing school voicemail greeting for vacations, snow days, etc. Key Relationships: Internal: School faculty and staff. External: School visitors. Outside vendors, contractors. Key Behavioral Competencies: ? Thinks ahead to set up requirements in advance. Prepares effective program of activities; timetabling; etc. ? Consistently tries new and different approaches to doing work ? Demonstrates a strong sense of urgency by prioritizing and following through on commitments ? Identifies potential obstacles to goal achievement and seeks assistance in addressing these obstacles ? Detail oriented and ability to multi-task Background: ? High school or equivalency diploma required ? Familiarity with office equipment such as computers, typewriters, fax machines, calculators, and photocopiers, as well as word processing and spreadsheet programs required ? Minimum of 3 years of experience in office management or in a secretarial position preferred The EdisonLearning Vision A world-class education for every child. The EdisonLearning Mission At the heart of all of EdisonLearning partnerships, services, and programs is a set of core values to which all members of the EdisonLearning community subscribe. By actively promoting and embracing these values, we provide a clear reference point that encourages a positive ethos and guides all that we do. This is true for all members of the EdisonLearning community including teachers, administrators, support staff and students. The EdisonLearning Schools Core Values Wisdom; justice; courage; compassion; hope; respect; responsibility; and integrity?provide the basis for our character and ethics curriculum and student management system that contribute to building a positive learning environment. Helping students develop into responsible citizens is an integral part of the EdisonLearning program. An Equal Opportunity Employer It is the policy of EdisonLearning, Inc. to provide educational and employment opportunities without regard to race, color, religion, creed, national origin, alienage and citizen status, age, marital status, disability, prior record of arrest or conviction (except as provided by law), sexual orientation, gender (sex), and to maintain an environment free of discriminatory harassment, including sexual harassment, or retaliation as required by civil rights law.

Job Title: Full time School Secretary/Receptionist Company: Location: Watertown, NY Description: Microsoft Office and experience preferred. Send resume by July 20, 2010 to: Mr. Pat A. Fontana, Principal Immaculate Heart Central High School 1316 Ives St. - Watertown, NY 13601