Administrative Asstant to School Head

Position Details

Position Information

Department School of Public Health (HHS) Position Title Administrative Assistant To Job Title Administrative Asstant to School Head Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary

The School of Nutrition and Public Health in the College of Health at Oregon State University is seeking an Administrative Assistant to the School Head. This is a full-time (1.00 FTE), 12-month, professional faculty position.

This position is a part of the management team that provides primary program and project support to the School of Nutrition and Public Health (SNPH) School Head and Associate Director of Academic Programs. The position reports directly to the School Head and is the primary support to assist the School Head and Associate Director of Academic Programs in the management of day-to-day operations in the diverse and complex programs and activities of the School. This position supervises/manages the administrative support staff and work study students in the School. The position handles confidential administrative aspects of faculty and staff hiring, promotion & tenure, and other executive actions by the School Head.

The School of Nutrition and Public Health is one of three schools in the College of Health and houses undergraduate and graduate public health programs and nutrition programs.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide
• For more interesting facts about OSU visit:

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

70% Confidential Administrative Support:

15% School Operations:

10% Supervision:

5% Other Duties

What You Will Need

• Bachelor's degree and 3 years of experience providing progressively responsible administrative support to an administrator; or an equivalent combination of education and experience relevant to the position.
• One year of supervisory or equivalent experience.
• Experience managing a complex office including providing administrative support and program coordination.
• Ability to communicate effectively and professionally with a wide variety of audiences.
• Ability to work effectively with a diverse group of individuals. Ability to maintain confidentiality regarding sensitive information.
• Demonstrated ability to plan, implement, evaluate, and make critical judgments.
• Ability to make thoughtful, independent decisions and take appropriate action.
• Demonstrated ability to work effectively in a fast-paced environment, with multiple tasks, shifting priorities, and frequent interruptions.
• Training and/or experience in operations of computer and software applications (e.g., MS Word, Excel, Access, Internet, etc.).
• Experience working with databases (e.g., Banner and Data Warehouse or similar).
• Demonstrated ability to understand and support the strategic goals of the university articulated in the strategic plan titled Prosperity Widely Shared.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• 5 years of experience providing administrative support to an administrator or executive.
• Experience working in higher education, for a state agency, or similar institution.
• Experience working with Banner SIS, FIS, and/or HRIS.
• Experience supporting or managing recruitments.

Working Conditions / Work Schedule

Incumbent is subject to frequent interruptions

Pay Method Salary Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time Salary Range $66,800 - $74,000 Link to Position Description

Posting Detail Information

Posting Number P09025UF Number of Vacancies 1 Anticipated Appointment Begin Date 05/30/2025 Anticipated Appointment End Date Posting Date 04/24/2025 Full Consideration Date Closing Date 05/15/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

Peggy Dolcini

...

...

or

Kaycee Headley

...

Starting salary within the salary range will be commensurate with skills, education, and experience.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at ....

Supplemental Questions