Secretary - Administrative Assistant to the Principal - Princeton Intermediate School
- Princeton Public Schools
- Princeton, Minnesota
- Full Time
Secretary - Administrative Assistant to the Principal - Princeton Intermediate School
Princeton School District 477
Princeton Intermediate School - Princeton, Minnesota
Job Details
Job ID:5633858
Application Deadline:May 01, 2026 11:59 PM (Central Standard Time)
Posted:Apr 08, 2026 5:00 AM (UTC)
Starting Date:Jul 1, 2026
Job Description
Secretary - Administrative Assistant to the Principal - Princeton Intermediate School
Start Date: 07/01/2026
12 Month Position
Class IV of the Princeton Secretarial Association contract.
Hours: 6:45 am - 3:15 pm Monday - Friday
Pay scale: $26.84 - $29.59 per hour
Seeking applicants with strong skills in communication, technology use, organization, and time management.
Application Procedure:
To be considered for this position, applicants must complete the online application at:
Job Summary:
Under the direction of the Principal, the Principal Secretary encompasses a variety of individual positions responsible for providing a variety of administrative and secretarial support functions for a Building Administrator where duties will vary from building to building. Positions assigned to this classification perform such representative tasks as: serving as the building office support lead; demonstrating an understanding of all building administrative support functions; serving as a liaison between building staff and the public; performing a variety of recordkeeping and database management activities; coordinating the Building Administrator's schedule, appointments and correspondence; assisting in the monitoring of building budgets and preparing purchase orders; coordinating the scheduling of paraprofessional and teaching substitutes; coordinating and making arrangements for special events/projects within the building.
Essential Duties and Responsibilities:
Provides administrative support to the building administrator and serves as a resources and building lead for office support personnel.
Prioritizes daily activities, divides and delegates workload between office staff.
Schedules and maintains the Principal's calendar. Schedules teacher observations, meetings or appointments.
Screens incoming calls, schedules appointments, and directs individuals to appropriate persons, as needed.
Proofs, edits and prepares correspondence and documents for the Building Administrator. Files and maintains correspondence files.
Maintains and monitors the budget records for the Principal. Codes expenditures, prints budget reports and tracks individual department budgets.
Enters purchase orders and submits purchase orders to the Business Office.
Prepares deposits from monies collected from field trips, activity nights, sports, extra-curricular activities, fundraisers, yearbooks, or other activities and submits to Business Office.
Answers phones, screens calls, addresses questions from staff, students, parents or the public (e.g. Family Access questions, delivers messages, etc.).
Monitors, inputs staff absences, leaves and staff request forms. Summarizes and submits data to payroll office.
Assists in organizing and making arrangements for special events (e.g. commencement, parent/student/staff handbooks.
Performs a wide variety of recordkeeping and building level database management responsibilities.
Maintains student records on Skyward by scheduling, updating and reporting grades.
Resolves student report errors/warnings issued by the State of MN MARSS systems. Identifies, addresses and initiates changes and corrections.
Assists and/or enters and reports student information to the State regarding homeless, shared-time, special education students; state numbers and transportation and other data requested by the State.
Compiles, updates classroom inventories by teacher for textbooks
Oversees the substitute scheduling system (AESOP). Monitors system to assure coverage and, if necessary, contacts and schedules certified and non-certified substitutes. Assigns extra duty hours to in-house staff if substitutes are unavailable.
Reviews and submits substitute employee times cards to payroll.
Performs other duties of a comparable level or type, as required.
Contact: Jason Senne, Director of Human Resources, ... or ...
Position Type:Full-Time
Princeton School District 477
Princeton Intermediate School - Princeton, Minnesota
Job Details
Job ID:5633858
Application Deadline:May 01, 2026 11:59 PM (Central Standard Time)
Posted:Apr 08, 2026 5:00 AM (UTC)
Starting Date:Jul 1, 2026
Job Description
Secretary - Administrative Assistant to the Principal - Princeton Intermediate School
Start Date: 07/01/2026
12 Month Position
Class IV of the Princeton Secretarial Association contract.
Hours: 6:45 am - 3:15 pm Monday - Friday
Pay scale: $26.84 - $29.59 per hour
Seeking applicants with strong skills in communication, technology use, organization, and time management.
Application Procedure:
To be considered for this position, applicants must complete the online application at:
Job Summary:
Under the direction of the Principal, the Principal Secretary encompasses a variety of individual positions responsible for providing a variety of administrative and secretarial support functions for a Building Administrator where duties will vary from building to building. Positions assigned to this classification perform such representative tasks as: serving as the building office support lead; demonstrating an understanding of all building administrative support functions; serving as a liaison between building staff and the public; performing a variety of recordkeeping and database management activities; coordinating the Building Administrator's schedule, appointments and correspondence; assisting in the monitoring of building budgets and preparing purchase orders; coordinating the scheduling of paraprofessional and teaching substitutes; coordinating and making arrangements for special events/projects within the building.
Essential Duties and Responsibilities:
Provides administrative support to the building administrator and serves as a resources and building lead for office support personnel.
Prioritizes daily activities, divides and delegates workload between office staff.
Schedules and maintains the Principal's calendar. Schedules teacher observations, meetings or appointments.
Screens incoming calls, schedules appointments, and directs individuals to appropriate persons, as needed.
Proofs, edits and prepares correspondence and documents for the Building Administrator. Files and maintains correspondence files.
Maintains and monitors the budget records for the Principal. Codes expenditures, prints budget reports and tracks individual department budgets.
Enters purchase orders and submits purchase orders to the Business Office.
Prepares deposits from monies collected from field trips, activity nights, sports, extra-curricular activities, fundraisers, yearbooks, or other activities and submits to Business Office.
Answers phones, screens calls, addresses questions from staff, students, parents or the public (e.g. Family Access questions, delivers messages, etc.).
Monitors, inputs staff absences, leaves and staff request forms. Summarizes and submits data to payroll office.
Assists in organizing and making arrangements for special events (e.g. commencement, parent/student/staff handbooks.
Performs a wide variety of recordkeeping and building level database management responsibilities.
Maintains student records on Skyward by scheduling, updating and reporting grades.
Resolves student report errors/warnings issued by the State of MN MARSS systems. Identifies, addresses and initiates changes and corrections.
Assists and/or enters and reports student information to the State regarding homeless, shared-time, special education students; state numbers and transportation and other data requested by the State.
Compiles, updates classroom inventories by teacher for textbooks
Oversees the substitute scheduling system (AESOP). Monitors system to assure coverage and, if necessary, contacts and schedules certified and non-certified substitutes. Assigns extra duty hours to in-house staff if substitutes are unavailable.
Reviews and submits substitute employee times cards to payroll.
Performs other duties of a comparable level or type, as required.
Contact: Jason Senne, Director of Human Resources, ... or ...
Position Type:Full-Time
Job ID: 516769518
Originally Posted on: 4/9/2026
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