Assistant Academic Counselor (2026-27)

Job DetailsJob Location: Bay Area Christian School - League City, TX 77573Position Type: Full TimeEducation Level: Bachelor's DegreeJob Shift: WeekdayJob Category: Education - AdministratorPosition: Assistant Academic Counselor

Classification: Full-Time; Exempt (10-month contract with some summer responsibilities)

Primary Reporting Relationship: Academic Counselor

Secondary Reporting Relationships: High School Principal

Ministry Areas: Bay Area Christian School

Interfaces: Students, parents, administrators, staff, and other stakeholders as appropriate

Benefits: Paid leave and holidays; health insurance with employer contribution, faculty tuition discount, and 403(b) retirement account available

Mission: Bay Area Christian School exists to provide quality, Kingdom education to the next generation, empowering them to make disciples of Jesus at home, in society, and through the church.

Employee Profile:

Acceptance of and agreement with the Bay Area Church statement of faith and standard of conduct

A strong, clear Christian testimony

A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily

Job Purpose: The Assistant Academic Counselor supports the Academic Counselor in serving secondary students in grades 7-12. This role partners with faculty, administrators, and families to guide students in course selection, goal setting, academic achievement, and preparation for college or career pathways. This individual serves students and families with excellence, compassion, and integrity, supporting both academic success and spiritual development while ensuring smooth academic guidance operations.

Key Responsibilities:

Academic Planning & Student Support

Assist students in grades 7-12 with course selection and long-term academic planning

Monitor student academic progress and identify students in need of additional support

Process transcript requests and ensure accuracy through audits and graduation requirement checks

Assist with student scheduling, including course entry, adjustments, and distribution of schedules

Support dual credit students with scheduling and grade entry each semester

Collaborate with teachers and administrators to develop academic intervention plans

Support students transitioning from junior high to high school

Maintain accurate academic records and documentation in accordance with school policies

College & Career Readiness (High School Focus)

Support students and families in understanding graduation requirements

Assist with college and career exploration resources and programming

Provide guidance on college applications, timelines, and admissions requirements

Help coordinate standardized testing information (PSAT, SAT, ACT, etc.)

Assist with scholarship and financial aid information distribution

Support transcript requests and academic documentation as needed

Junior High Academic Development

Help junior high students develop study skills, organization strategies, and time management habits

Provide age-appropriate academic goal-setting guidance

Assist with transition preparation for high school course pathways

Family & Faculty Collaboration

Communicate regularly with parents regarding academic planning and student progress

Participate in parent-teacher conferences as needed

Partner with faculty to identify trends in student performance and academic needs

Provide academic resource recommendations to families

Program Development & Administration

Assist in developing and implementing school-wide academic counseling programs for grades 7-12

Support orientation events, course registration processes, and academic workshops

Maintain counseling materials, college and career resources, and student files

Participate in faculty meetings, professional development, and school events

Spiritual Integration

Encourage students to view their academic growth as part of their spiritual development

Model Christian character and support the school’s mission and statement of faith

Participate in school chapel and faith-based initiatives as appropriate

Compliance & Confidentiality

Maintain confidentiality of student records in accordance with school policies and applicable regulations

Follow established procedures for data handling and communication

QualificationsMinimum Qualifications:

Bachelors degree in School Counseling, Education, Psychology, or related field

Experience working with junior high and/or high school students

Strong organizational, communication, and data management skills

Demonstrated commitment to Christian faith and alignment with the schools mission and statement of faith

Preferred Qualifications:

Masters degree in School Counseling or related field (or willingness to obtain during employment)

State certification or licensure

Experience with college admissions processes

Familiarity with private or Christian school settings

Experience working with student information systems

Competencies & Attributes

Experience using Microsoft Office, Google Workspace, and student information systems (ex: FACTS SIS)

Strong attention to detail and organizational ability

Ability to interpret academic data and provide actionable guidance

Relational and approachable with students and families

Ability to manage multiple grade levels and timelines

High level of professionalism and confidentiality

Collaborative team member with strong follow-through

Essential Job Functions:

Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust

Ability to complete assigned tasks without direct supervision

Ability to exercise independent judgment and make decisions

Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergency situations

Ability to listen and respond to counsel

Ability to establish and maintain cooperative and effective working relationships with others

Ability to report to work on a regular and punctual basis

Must be physically able to operate a variety of office equipment, including computers, copiers, phones, etc.

Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity

Must be able to regularly remain stationary and move around the classroom, lecturing and monitoring students

Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity

Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading

Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication and to make discriminations in sound

Must possess the ability to express ideas using the spoken word to convey instructions to students, parents, and other stakeholders accurately, loudly, and/or quickly

Activities occur inside and outside, and the worker is subject to both environmental conditions

Bay Area Churchs Vision: To saturate the 4B area with the gospel by restoring people, families, and churches.

The 4B Area refers to the geographic area of Southeast Houston from the Beltway to the Beach and the Bay to Brazoria County.

Our DNA: Kingdom. Disciple. Society. Church. (K.D.S.C.)

These are the foundational building blocks that help direct the vision of Bay Area Church and Christian School.

KINGDOM

The Kingdom of God submits to the rule and reign of Jesus Christ. Wherever the will of God is being done, the Kingdom is manifested. We are to "seek first the Kingdom of God" so that His will might be done "on earth as it is in Heaven." In order to pursue God's Kingdom, you must first FOLLOW JESUS.

DISCIPLE

A disciple is a follower of Jesus who hears and obeys what He has taught and as the Holy Spirit leads. Each disciple is a "citizen" of Gods Kingdom. We help equip disciples by encouraging everyone to CONNECT TO COMMUNITY.

SOCIETY

Society consists of various domains where people live and work. Our primary place of service is the domain in which God has placed us every day. Disciples, then, serve as ambassadors for Gods Kingdom to the world so that others may come to know Him. We provide training and opportunities so you can ENGAGE YOUR WORLD.

CHURCH

The Church is Gods people, a spiritual family. We are His agent of transformation in the world and the display case for His greatness. Jesus said, "... I will build my Church," and He does this by drawing people to Himself who are far from God. Church is the result of kingdom-minded disciples engaging society.

This job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.