High School Secretary - Amarillo High School

40 WPM PRIMARY PURPOSE: Effect the efficient operation of office routines and practices associated with a busy yet productive and smoothly-run office, so that it can play its effective part in the education process. QUALIFICATIONS: Minimum Education/Certification: High school diploma or equivalent Special Knowledge/Skills: Strong communication both verbal and written, public relations, organizational and interpersonal skills Minimum > 40 WPM typing Use software to develop spreadsheets, databases, and financial applications Maintain accurate and auditable records Knowledge of basic accounting principles Follow verbal and written instructions Perform a variety of tasks often changing assignment on short notice Work well with students, parents, community members and campus staff Work Conditions: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including prolonged keyboarding & use of a mouse; occasional reaching Lifting: Occasional lifting and carrying (less than 50 pounds) Environment: Work with frequent interruptions in a small office space; Must maintain professional demeanor under stress; Must have problem-solving skills; Occasional prolonged and irregular hours; Biological exposure to bacteria and communicable diseases Regular attendance is an essential function Minimum Experience: Two years of successful experience as a secretary or prior experience in bookkeeping MAJOR RESPONSIBILITIES AND DUTIES: Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit payroll according to established procedures and deadlines. Type teacher bulletins, faculty directory information, reports, memos, monthly statements, and updates faculty handbook and other campus based information. Place and receive telephone calls, and record messages, or route messages as necessary. Also, answers questions of callers or visitors according to school policy. Apprise the principal of dates, appointments, phone calls, etc. Assists in communications to home schools concerning student placements, grades, attendance and withdrawals. Also answers correspondence and calls to parents, schools, and law enforcement entities concerning student placement. Maintain campus inventory, types requisitions and distributes campus supplies. Administer medication to students, check temperatures, and notify parents of student illness in nurse's or health room clerk's absence (as needed). Compile, maintain, and file all reports, records, and other documents as required. Maintain student records, entries and withdrawals according to established procedures. Assist counselor's clerk as needed. Assume responsibility for all files and processes incoming correspondence as instructed. Prepare and make deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. Maintain all daily records of student attendance and PEIMS information to be used for school, local district and state reports. Receive, read, sort, file, and deliver all incoming school, U. S. mail and other documents to staff. Operate various types of machines used in report figuring, duplicating materials and teaching and/or classroom use. Clean machines and make minor repairs or report major malfunctions to the proper department. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Comply with policies established by federal and state laws and regulations, and local board policy. Perform other duties as assigned. SUPERVISORY RESPONSIBILITIES: Other office clerical staff Position Type: Full-Time Salary: $16.88 Per Hour Job Requirements Contact Information Michael Hernandez , Classified Applicant Clerk EDUCATION SUPPORT CENTER Phone: ... Email: ... Map The content you submit, offer, contribute, attach, post, or display (each a Submission) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. 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