Elementary School Head Secretary (Art Rutkin)

Elementary School Head Secretary (Art Rutkin)

TIGARD-TUALATIN SD 23J

ART RUTKIN ELEMENTARY - Tigard, Oregon

This job is also posted in TIGARD-TUALATIN SD 23J

Job Details

Job ID:5724210

Application Deadline:May 29, 2026 11:59 PM (Pacific Standard Time)

Posted:Yesterday

Starting Date:Aug 10, 2026

Job Description

JOB TITLE: School Secretary 4 (Elementary Head Secretary)

IMMEDIATE SUPERVISOR: Principal and/or designee

FTE: 1.0 (8 hours per day) 7:00 am to 3:30 pm

START DATE: August 10, 2026

GENERAL DUTIES SUMMARY:

Perform advanced secretarial and clerical work of considerable variety in support of the School Principal or Department Chairman. Considerable public contact is involved and employees of this class are expected to employ skill and judgment in the conduct of these contacts within established policies and procedures.

ESSENTIAL REQUIREMENTS & RESPONSIBILITIES

The essential requirements and responsibilities of this position are listed below. Employees in this position must possess the ability to perform the essential functions of the position with or without accommodation.

Respond appropriately in emergency and crisis situations

Make independent decisions within established guidelines and reporting structure

Communicate sensitive information to staff, students, parents, and community members as required

Respect the confidentiality of administration, staff, students, and organizations of the community

Follow the proper procedures for dispensing medication and giving first aid

Complete simple to complex assignments with a minimum of instruction or supervision

Use math skills to learn and adhere to the position's accounting needs including, but not limited to, purchasing procedures, budget allocations, and spreadsheets

Use computer skills to learn district computer programs and systems

Use modern professional secretarial skills to produce properly formatted and accurate work in a timely Fashion; assignments may include, but are not limited to, correspondence, technical and professional reports, newsletters, booklets, manuals, guides, schedules and forms

Identify potential problems in the workplace and notify appropriate personnel

Prioritize multi-tasks from a variety of sources, ensuring timely completion

Assist in building and maintaining an office team to support the needs of the administration and schools

Maintain a calm professional environment during times when interruptions, disruptions, and a stressful environment interfere with the flow of work

ESSENTIAL EDUCATION, SKILLS, AND CAPABILITIES

Instruction and supervision of subordinate clerical positions and student assistants may be assigned

Assess needs of persons requesting assistance, arrange appointments or make referrals, respond to various correspondence, and process other routine and emergency matters

Receive inquiries from the public or school departments regarding program or departmental activity and explain policy, rules, regulations and procedures within prescribed guidelines. May interpret policies and procedures

Type letters, reports, forms, newsletters, handbooks, bulletins, memoranda and meeting minutes,including material of a confidential nature; compose letters from rough notes or oral instructions as well as independently on routine matters not involving deviation from established policy

Take and refer messages for staff and students and act as receptionist, make meeting arrangements,disseminate information to the public regarding school activities or established policies and procedures

Coordinate the flow and assignment of clerical and secretarial work within the office, receive and transmit data to and from district administration, delegate some tasks related to district administration record keeping responsibilities such as basic bookkeeping. Greet and orient substitute teachers, verify all classroom teacher coverage

Positions in this classification require the combination of education, training and experience to equal or exceed 14-16 years of education

College level course work or completion from secretarial/business school preferred

Two years of work in a school setting is preferred

Experience and interest in the posted department is preferred (i.e. athletics, curriculum)

Experience in skill building, computer programs, and team building.

Ability to read, analyze and interpret technical journals, financial reports, and legal documents

Ability to respond to inquiries or complaints from vendors, staff and community members

Ability to write bid documents and department procedures

Ability to effectively present information to top management, public groups, and/or board of directors

Ability to work with mathematical concepts such as probability and statistical inference; apply concepts such as fractions, percentages, ratios, and proportions to practical situations

Solve practical problems and deal with a variety of variables in situations where only limited standardization exists

Interpret a variety of instructions furnished in written, oral, diagram or schedule form

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to talk or hear

The employee frequently is required to stand; walk sit; use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under desks, twist from the waist, and stoop, kneel, crouch, or crawl

The employee must frequently lift and/or move up to 20 pounds

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

This position entails sitting at a computer terminal 6-8 hours a day, answering phone and using the

While performing the duties of this job, the employee is occasionally exposed to outside weather

Answer phones and take detailed messages

Deliver messages, packages, supplies as required

Fill and maintain machines that include, but are not limited to, copy, laminator, duplicator and fax

If required by specific assignment, provide student supervision (i.e. playgrounds, crosswalks, health room, meetings, offices, field trips, sports and programs

EVALUATION

Performance of this job will be evaluated in accordance with the provisions in the Collective Bargaining Agreement between Tigard-Tualatin School District 23J and Oregon School Employees Association Chapter 51.

TERMS OF EMPLOYMENT

Elementary Head Secretary is a ten month assignment on the K range of the Classified Job Schedule. The assignment of the step will be in compliance with the current Collective Bargaining Agreement and range of pay is located in the current Classified Salary Schedule.

A new employee shall be allowed up to four (4) years of experience on the salary schedule, based on actual years of experience on a job of like responsibilities and skills. $27.32 per hour.

This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position's activities and requirements, the administration reserves the right to modify, add or remove duties and assign duties as necessary that still reflect the essential functions of the department.

Position Type:Full Time

Salary:$24.25 to $31.77 Per Hour