Upper Schools Administrative Assistant and Registrar

Annie Wright Schools is seeking an Upper Schools Administrative Assistant and Registrar to begin on July 1, 2026. This is a full-time, hourly position that reports directly to the Upper Schools Division Director.

Mission Statement

Annie Wrights strong community cultivates individual learners to become well-educated, creative, and responsible citizens for a global society.

About AWS

Tradition meets innovation at Annie Wright Schools, where we honor our rich history and traditions, embrace the present, and continue always to move forward. Founded in 1884, Annie Wright Schools serve students from age three through high school. The Lower and Middle Schools offer co-ed programs in Preschool through Grade 8, while separate Upper Schools for boys and girls offer day and boarding options in Grades 9 through 12, welcoming students from Tacoma and around the world. We are proud to be an International Baccalaureate World School, delivering IB programs in every division.

Position Description

The Upper Schools Administrative Assistant and Registrar supports the daily operations of the Upper Schools while maintaining accurate and confidential student academic records. This position serves as a key point of coordination and communication for students, families, faculty, and administrators and reports directly to the Director of Upper Schools.

Position Overview: Duties and Responsibilities

The Upper Schools Administrative Assistant and Registrar:

• Attendance Management

• Oversees all attendance practices and protocols
• Records daily attendance and communicates with parents
• Tracks and communicates Request to be Absent forms
• Communicates concerns with the Assistant Directors and Counselor

• MyAW Management

• Serves as the Schools primary MyAW expert
• Conducts student, parent, and faculty trainings
• Conducts yearly rollover
• Builds daily schedule within the system; updates for modified schedules
• Creates grade plans in coordination with Director of Upper Schools
• Updates various USs portals (student and parent)
• Generates requested reports (grades, absences, missing work, low grades, etc.)
• Enrolls students in advisories, activities, IB Core group, etc.

• Student Records and Forms Management

• Maintains official student files
• Updates graduation requirement tracker each semester
• Oversees student records and records requests (for new students)
• Has oversight of USs student forms (found within MyAW)
• Manages transcript requests
• Works to ensure all family contact information is accurate

• International Student Support

• Oversees student passport guidelines for school-sponsored travel
• Issues various letters needed by international families

• College Counseling Support

• Works with Admissions and ensures we secure official transcripts for all new Grade 10, 11, or 12 transfer students
• Uploads transcripts into college support platforms and systems
• Updates student information (SAT, ACT, GPA, etc.)

• General Upper School Support

• Monitors and orders supplies for USs supply closets
• Works closely with School Nurse regarding student illnesses and medications
• Conducts monthly credit card reconciliations
• Communicates with students and families about cell phone usage
• Works with Assistant Directors of the USB and USG to coordinate mid-year orientations for new students
• Maintains confidentiality and discretion on all student and professional matters
• Reports to and provides support to the Director of the Upper Schools as needed, including managing daily administrative tasks to support the management of the Upper Schools.

Salary & benefits

This position offers an hourly wage of $25.45, increasing to $26.40 per hour on September 1, 2026. Benefits available to the hired candidate for the Upper Schools Administrative Assistant and Registrar position include the following, subject to the terms of the applicable benefit plan:

• Medical, dental, and vision insurance
• Employee Assistance Program
• Life insurance
• Accidental death & dismemberment insurance
• Long-term disability insurance
• Ability to accrue up to three (3) weeks of Vacation per accrual year, with a maximum rollover of 40 hours of vacation
• Paid sick leave (known as Wellness Days): Each regular full-time employee earns 80 hours of Wellness leave per accrual year
• Eighteen (18) paid Holidays in 2026
• Fifty percent (50%) of tuition remission is in accordance with school policy. All fees and incidental expenses are the sole responsibility of the employee-parent
• All children of benefited employees of AWS, who are currently enrolled at AWS, are eligible for extended day services at no charge when school is in session.
• A 403(b) retirement plan with a 6% company match, with a 3% employee contribution

Application Process

Annie Wright Schools remain firmly committed to a policy of equal employment opportunity. Annie Wright shall hire, promote, transfer, terminate, and make all other employment-related decisions without regard to an employees race, color, creed, sex, religion, age, national origin, marital status, sexual orientation, political ideology, the presence of any sensory, mental or physical disability, or any other basis prohibited by law. Annie Wright Schools are actively seeking to create a more culturally diverse school community, and accordingly, applicants of color and underrepresented backgrounds are encouraged to apply.

To apply, email a cover letter, resume, email, and telephone contact information for 3-5 professional references, and this completed and signed application , all in PDF format, to Mrs. Erin Gann, Executive Assistant to the Head of Schools, at ... . In accordance with Annie Wright Schools strategic focus on issues related to social justice, candidates should anticipate being asked to address how their past work, as well as future contributions, might serve to advance Annie Wrights commitment to a more diverse and inclusive community. Applications for this position will be accepted until filled.

Qualifications

The Upper Schools Administrative Assistant and Registrar will demonstrate key elements of the listed expertise and experiences. This is an aspirational list, and Annie Wright Schools encourages candidates to apply who may not currently possess, but are working on building, all of these qualities. The Upper Schools Administrative Assistant and Registrar:

• Demonstrates strong organizational skills and careful attention to detail;
• Balances multiple responsibilities and deadlines effectively in a fast-paced school environment;
• Is familiar with independent schools and/or the International Baccalaureate framework;
• Communicates clearly and professionally while also serving as an empathetic and responsive listener;
• Practices cultural humility and fosters respectful, inclusive interactions with students, families, and colleagues;
• Builds authentic, supportive relationships with high school students while maintaining appropriate professional boundaries;
• Demonstrates proficiency with educational technologies and student information systems;
• Is eligible to work in the United States. Note: Under our current employment policies, we are unable to sponsor work visas and do not offer positions to candidates who are not yet eligible to work in the United States.

Physical Requirements

• Must be able to sit and stand for extended periods;
• Must be able to move comfortably around a classroom, accessing materials and assisting students as needed;
• Must be able to communicate and exchange information with students, other teachers, and families;
• Must be able to lift up to 15 pounds at times.