School Secretary

Position Type:
Secretarial/Clerical/ School Secretary

Date Posted:
4/24/2025

Location:
Heights Middle School

Closing Date:
Until filled

&nbsp&nbsp Position: School Secretary

Supervisor: Principal/Assistant Principal

General Job Description: Assist administration, students, teachers, staff, parents, and visitors in any way necessary.

Essential Duties and Responsibilities:

1. Is dependable and fulfills duties as assigned
2. Uses good judgment
3. Is organized and manages time and resources
4. Shows initiative
5. Produces high quality work performance
6. Maintains proper professional relationships
7. Present a positive image for school/district
8. Responds positively to supervision
9. Safeguards confidentiality
10. Other duties as deemed necessary by supervisor

Additional Duties and Responsibilities:

• Distribute information as appropriate
• Have available pertinent school information for personnel or the public
• Maintain records/documentation required for the building
• Process and type purchase orders, requisitions and reimbursements
• Maintain files, list schedules, calendars and other data
• Maintain inventory of equipment and textbooks
• Enroll or withdraw students
• Process free and reduced lunch forms.
• Maintain financial information
• Process student insurance
• Complete 20 day reports
• Report fire drills
• Maintain student files and forward if necessary to receiving school
• Complete substitute reports and verify absences
• Follow district policies and administrative rules and regulations.
• Engage in self-development
• Meet deadlines on reports/projects
• Distribute mail
• Process transportation requests

Qualifications: High School diploma or GED. Experience as a secretary or office assistant, knowledge of basic office procedures, knowledge and skills of computer function and operation, typing, accounting, phone systems and other related secretarial skills, and effective interpersonal relationships with public and staff.

Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.

Equipment/Technology Handled: Computer, calculator, copy machine, phone system and other office technology.

Work Environment: : Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self-motivated and able to complete job assignment without direct supervision. After hour work may be required.

Terms of Employment: Salary and work calendar established yearly by school board.