Elementary Administrative Assistant

Elementary Administrative Assistant Job Description

Title: Elementary Administrative AssistantQualifications: High School DiplomaReports to: Elementary Principal/SuperintendentSalary: Classified Scale

Job Summary: SES is looking for an energetic, positive personality to work in a fast paced school office setting. The elementary administrative assistant must have excellent communication skills, greet guests, and students in a friendly manner and provide a welcoming environment. Applicants should have knowledge or be willing to learn about School and Google Suites.

Job Responsibilities and Functions:

Answers phones, greets visitors, and provides scheduling support.Welcome/greet parents, visitors, and staff - assist them in a respectful and professional manner.Monitor incoming visitors to ensure they have signed in through the office and will follow the visitor policy and procedures for the school/district.Keep all permanent student files while ensuring all school/state required information is current.Prepare and maintain daily attendance reports for all staff.Registering new students and faxing or mailing a request for school records.Pick up mail daily from the central office and distribute it to teachers daily.Assist with fire and tornado drills; keep track of fire and tornado plans.Receipt any money turned into the office. Count money, complete various forms, and prepare a deposit for principal.Ability to handle confidential information with complete security.Prepare notes to go home with students for various reasons (Early out days, Parent Teacher Conference, etc)Fax or email purchase orders for all staff..Keep inventory of all office supplies. Prepare and order supplies as needed.Gather and prepare appropriate attendance/accounting information.Keep eschool updated on a daily basis.Keep data of transportation changes on a daily basis. Email all staff members at the end of each day of all changes for students K-4.All other duties assigned by administration.