Superintendents Secretary/Receptionist

This position serves as the primary administrative support for the Superintendent’s Office and requires strong organizational, communication, and confidentiality skills.

Duties and Responsibilities

Along with other duties assigned by the Superintendent or Finance Director, responsibilities will include:

• Serving as Superintendent’s Secretary/Administrative Assistant
• Serving as School Board Secretary, including attending all Board meetings and recording minutes
• Answering and directing phone calls and controlling main front door entry
• Preparing daily deposits and taking deposits to the bank
• Posting activity fund receipts into eFinance
• Preparing money boxes for gates at athletic events
• Maintaining and updating district fixed asset records
• Processing approved purchase orders
• Distributing purchasing/credit cards to employees and maintaining checkout records
• Filing Workers’ Compensation claims for the district
• Processing student home school forms
• Processing school choice and transfer forms
• Maintaining property, liability, and vehicle insurance records, including filing claims and updating records as needed
• Maintaining Fine Arts Center and district facility reservations and scheduling on the District Calendar
• Managing the 240 Tutoring Program

Qualifications

Applicants should possess:

• Strong confidentiality and professionalism
• Excellent communication and customer service skills
• Ability to answer and transfer calls in a pleasant and professional manner
• Strong organizational skills and attention to detail
• Knowledge and proficiency in computer programs such as Google Workspace and Microsoft Excel
• Knowledge and experience with eFinance/Arkansas school accounting software is preferred (training will be provided if needed)
• Ability to attend School Board meetings held after regular work hours and accurately record minutes
• Ability to establish and maintain organized office filing systems
• Applications will be accepted until the position is filled.