Assistant Athletics Director - Operations and Logistics

Menlo School is seeking an experienced professional to serve as Assistant Athletics Director - Operations and Logistics. Reporting to the Director of Athletics, the successful candidate will have strong operational management experience in athletics, the ability to coordinate multiple moving parts in a fast-paced environment, and exceptional communication and relationship-building skills. This position plays a critical role in ensuring that Menlos athletic programs run smoothly and successfully, from scheduling to game-day operations. This is a full-time, in-person role that requires some evening and weekend attendance at various athletic competitions and school events throughout the year. Responsibilities include but are not limited to:

• Overseeing and coordinating the operational logistics of the athletics program, ensuring smooth day-to-day execution of team schedules, transportation, facilities coordination, game management, travel planning, and athletics information systems.
• Coordinating team schedules with coaches and ensuring accurate updates.
• Overseeing home game day operations, including staffing and coordination with Facilities for set-up.
• Supervising various athletic contests to ensure smooth execution and positive game-day experiences.
• Coordinating transportation for all teams and managing logistics for overnight team travel, including budgeting.
• Maintaining and updating the athletic website database, including team rosters and schedules.
• Securing officials for home contests and managing related communications.
• Confirming athlete eligibility after each grading period and compute CCS Team GPAs.
• Completing paperwork for tournament sanctioning with CCS.
• Ordering end-of-season awards and print participation certificates.
• Collaborating with the Athletic Director on the athletic key dates calendar.
• Supporting coaches and team parents in organizing year-end banquets.
• Producing the weekly game schedule, including dismissal and departure times for faculty and staff.
• Coordinating Upper and Middle School schedules with Menlo College.
• Assisting the Athletic Director with planning monthly coaches meetings and annual coaches socials.

Minimum Requirements:

• Bachelors degree and a minimum of five years of experience as a Director of Operations or in a similar athletics operations role.
• Strong verbal and written communication skills.
• Ability to effectively manage challenging conversations with coaches, parents, student-athletes, and staff.
• Exceptional organizational skills, attention to detail, follow-through, and the ability to meet deadlines.
• Ability to work in a fast-paced, busy environment with shifting priorities.
• Genuine enthusiasm for working with student-athletes and a deep commitment to fostering a joyful, values-based athletics environment that prioritizes character, participation, and growth.
• Availability for some night and weekend work.
• Ability to properly manage confidential information.
• Strong decision-making skills and a proactive, self-starting approach.
• Experience with Google Workspace, scheduling and project management platforms, Team Snap, and website CMS management platforms.

MENLO SCHOOL ATHLETICS VALUES: LIFE LESSONS THROUGH SPORT Pursue Excellence

• Embrace and celebrate competitive excellence while taking responsibility for meeting the highest standards in both academics and athletics.
• Develop a growth mindset, build resiliency, and commit to continual improvement.
• Find joy in the process.

Celebrate Team

• Develop a sense of commitment to purposes larger than yourself.
• Cherish the legacy youre inheriting and recognize that it is a privilege to play sport at Menlo School.
• Recognize that everyone on the team is valuable, and treat them accordingly.

Honor the Game

• Perform as ethical, responsible, and engaged members of ever-wider communities.
• Celebrate and honor your team, officials, opponents, school, fans and sport.
• Strive to compete at your highest level possible.

Uphold Strong Values

• Exhibit courage, appreciate inclusiveness and diversity, and commit to moral behavior.
• Act with integrity.
• Lead responsibly, with humility, honor, fairness, honesty, virtue, and character.

We offer:

• An exceptional work environment and caring community
• Highly competitive salary
• A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families. Learn more here.

To be considered for this position, please submit your resume and a brief cover letter outlining your interest and relevant experience through our application portal. We thank all applicants in advance for their interest and will reach out only to those most closely aligned with the position's needs. We are unable to sponsor or take over sponsorship of an employment visa for this position. We look forward to hearing from you! About us: Menlo School is an independent, coeducational, college-preparatory school for students in grades six through twelve. Located in the heart of Silicon Valley and founded in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools. Menlo is dedicated to providing a joyful, transformative education that empowers students to explore broadly, think critically, act responsibly, and navigate the complexities of an evolving world. Our relevant and engaging academic programcomplemented by outstanding arts and athleticssparks wonder, fosters a love of learning, and inspires students to reach their full potential as they grow in competence, confidence, and curiosity. Student care and the supportive relationships students build with teachers, coaches, and peers are at the heart of all we do as we uphold the highest ethical standards, develop character, and pursue a shared commitment to purposes larger than ourselves. At Menlo, belonging is essential to who we are as a school. We embrace the growth and well-being of every member of our community by cultivating a culture rooted in kindness, trust, and belongingone where everyone feels welcomed, included, and valued, and where our diverse backgrounds, identities, and ideas are honored with curiosity, care, and compassion. Learn more about the Menlo School here . Our equal opportunity employment policy: Menlo School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Pay range: In the spirit of pay transparency, we share the base salary range for this position for the 2026-2027 academic year. The full pay range, which encompasses all experience levels, is $100,000 - $140,000. Within this broad range, we pay in accordance with what is reasonably expected given an individual's experience level. Base salary is exclusive of fringe benefits, employer contributions to retirement plans, and potential stipends (for eligible employees). Pay ranges at Menlo are reasonable estimates of what the School anticipates paying for a role, but are not guaranteed. If hired at Menlo School, your final base salary will be determined by factors such as skills, education, experience, job level, part-time status, and the number of months worked per academic year. In addition to those factors, we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please note that the generous range mentioned above is the full base salary range for the role. Hiring at the top of the range is not typical at Menlo School to allow for future and continued salary growth.

Job ID: 391