Senior School Secretary (Accepting Applications Starting June 15th at 8:00 AM)

Garden Grove Unified School District
Garden Grove, California
Full Time

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OPEN TO THE GENERAL PUBLIC AND DISTRICT EMPLOYEES
ELIGIBILITY LISTS WILL BE GOOD FOR SIX (6) MONTHS
WE ARE ONLY ACCEPTING ONLINE APPLICATIONS FOR THIS RECRUITMENT

APPLICATIONS CAN ONLY BE COMPLETED AND SUBMITTED DURING THE FILING PERIOD OF: JUNE 15, 2026 TO JUNE 18, 2026 BY 5:00 P.M.
Tentative Test Dates:

Multiple Choice Exam: Tuesday, June 30, 2026

Performance Exam: Friday, July 10, 2026

Oral Rating Exam: Thursday, July 23, 2026

Due to recruitment timeline, reschedules cannot be accommodated.

JOB SUMMARY:
Individuals in this classification work in a designated high school for 8 hours per day, 12 months per year. Under general direction of a school administrator, organizes, coordinates, schedules, and performs varied clerical and secretarial functions in a high school office utilizing independent judgment and discretion; provides public relations and communication services concerning school activities, policies, regulations, and procedures; and performs related work as assigned.

ESSENTIAL DUTIES:

Serves as secretary to the principal, preparing the principal's correspondence, scheduling appointments, maintaining files, and obtaining and providing information on behalf of the principal.
Issues, collects, and maintains records of all school keys.
Provides information about school programs, rules, and regulations to students, teachers, and parents.
Acts to resolve a wide variety of social, medical, safety and other problems that may arise at the school.
Plans, organizes, trains, supervises, and coordinates the work of clerical employees and assigns them to meet particular workloads and schedules; supervises, trains, and evaluates student assistants.
Maintains staff time reports; compiles time report data and submits to payroll.
Composes correspondence independently or from verbal instructions.
Oversees the registration of new and returning students; creates and updates registration forms and documents.
Compiles, monitors, and maintains records of substantial operating and grant funds and other special budgets, ensuring spending deadlines are met.
Receives and dispenses monies to and from special-purpose school bank accounts; reconciles a variety of accounts on a regular basis throughout the year.
Monitors various budgets and prepares purchase and stores requests.
Utilizes a variety of computer software programs to access a wide variety of confidential information pertaining to personnel, student, academic, financial, and other sensitive administrative matters and perform critical functions such as creating and editing documents, maintaining spreadsheets and databases, and extracting data.
Maintains administrative and confidential files.
Schedules meetings and arranges teacher evaluation conferences; prepares agendas and minutes, as required.
Assists and coordinates arrangements for special events and meetings, as well as emergency situations involving police and fire departments.
Assists staff with compiling WASC reports and acts as a liaison for WASC visiting committees.
Assists teachers and coaches with creating field trip and/or conference documentation.
Ensures adequate classroom coverage by coordinating substitutes and providing them with all necessary information.
Ensures adequate stock of supplies for classroom and office use.
Coordinates, organizes, and oversees large bulk mailings, and daily mail processing and distribution.
Operates various office equipment such as computers, fax machines, and copiers.
Submits equipment repair and work order requests.

EDUCATION AND EXPERIENCE : Graduation from high school or equivalent, and three years of secretarial experience involving meeting the public, or three years of responsible clerical experience in a school district; and computer experience involving creating and editing documents, and extracting and sorting data. Part-time experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered.

Knowledge of :

Current office practices, procedures, equipment, and office-related software.
Financial and statistical record keeping practices and procedures.
Effective techniques for collecting and organizing data and information.
Telephone techniques and etiquette.
Principles of writing professional correspondence, including correct English usage, spelling, grammar, and punctuation.

Ability to :

Use tact and diplomacy to defuse sensitive and stressful situations.
Use computers effectively and learn related programs to enter, extract, compile, and arrange data.
Read, interpret, apply, and explain rules, regulations, policies, and procedures.
Keep statistical and financial records and compile reports.
Establish and maintain effective relationships with students, parents, employees, and community members.
Plan, schedule, prioritize, and supervise or coordinate the clerical work of others.
Monitor school budgets; perform accurate calculations.
Prioritize a variety of emergency situations.

Applications will be accepted from the general public and district employees who possess the above qualifications. The district reserves the right to invite applicants whose qualifications most closely meet the requirements needed for the position to continue in the examination process. The examination may consist of an evaluation of training and experience, multiple choice, performance, and oral/technical exams. Persons needing reasonable accommodation must notify the Office of Personnel Services by the last day to file. A qualifying score must be achieved on all portions of the examination in order to be placed on the open eligibility list. Outside and district candidates will be placed on one ranked list, with eligible permanent district employees receiving five seniority points which will be added to their final scores.

Non-Discrimination Statement:
Garden Grove Unified School District prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, mental or physical disability, medical condition, genetic information, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status, immigration and citizenship status, military status or association with a person or a group with one or more of these actual or perceived characteristics.

Copies of GGUSD's policies including Uniform Complaint Procedures, Sexual Harassment Nondiscrimination, Title IX Rights and Protection, and Statewide Resources are available upon request.

Questions or complaints of alleged discrimination, harassment, intimidation, bullying, and equity should be directed to the Assistant Superintendent of K-12 Educational Services, Dr. Lorena Sanchez, at ... or .... Title IX equity and compliance concerns should be directed to the Title IX Coordinator - Chris Francis, Director of Personnel Services at ... or .... Complaints may be mailed to 10331 Stanford Avenue, Garden Grove, CA 92840.

Pupils have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights. Contact the district office to learn more about Title IX and Sex Discrimination/Harassment including how to file a complaint.

HOW TO APPLY : Applications must be completed on our website at VETERAN'S CREDIT : Veterans shall have an additional five (5) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. "Veteran" as used in this article means any person who has served in the United States armed forces in time of war, or national emergency declared by the President of the United States of America, and who has been discharged or released under conditions other than dishonorable. "Armed forces" means the United States Air Force, Army, Navy, Marine Corps, or Coast Guard. At least thirty (30) days of active service are required to obtain veteran preference points.

Disabled veterans shall have an additional ten (10) points added to their final percentage score on an open eligibility list as prescribed by Education Code, Section 45296. A "disabled veteran" as used in this article means any veteran who is currently declared by the United States Veterans Administration to be ten percent (10%) or more disabled as a result of service in the Armed Forces of the United States. Proof of disability shall be deemed conclusive if it is of record in the United States Veterans Administration.

Additional eligibility may be granted based on future changes to the law and verification from the Veteran's Administration or the United States Office of Personnel Management.

In order to obtain credit, the applicant shall furnish satisfactory proof of qualifying military service prior to establishment of the eligibility list. No adjustment of rank on the list shall be made when such proof is presented thereafter.

A veteran may be credited veterans' preference points only to obtain initial employment in the district. Thereafter, the only additional points for an open examination shall be seniority points granted in accord with section 4220.3(C)2.

HIRING PROCEDURES : Garden Grove is a merit system (civil service) school district. Employment and promotions are based upon merit, fitness and qualifications. The person selected to fill any regular position will be from among the top three ranks on the eligibility list approved by the Personnel Commission. All regular employees will serve a six (6) month probation.

EXAMINATION FOR TUBERCULOSIS: Proof of freedom from active tuberculosis must be furnished prior to employment and must be based upon an intradermal Mantoux tuberculin skin test completed within the last 60 days.

FINGERPRINTING : All new employees will be fingerprinted.

BENEFITS : All classified employees receive the following: