Senior School Secretary

Senior School Secretary at Garden Grove Unified School District Print Application Deadline 6/18/2026 5:00 PM Pacific Date Posted 5/29/2026 Contact Andrew Krespan ... Number of Openings Not Specified Salary Single Rate $5,500 per month with four annual step increases to $6,701 per month (24-25 Rate) Monthly Length of Work Year 12 months Employment Type Full Time Job Description / Essential Elements: Print Tentative Test Dates: Multiple Choice Exam: Tuesday, June 30, 2026 Performance Exam: Friday, July 10, 2026 Oral Rating Exam: Thursday, July 23, 2026 Due to recruitment timeline, reschedules cannot be accommodated. ABOUT THE JOB: Individuals in this classification work in a designated High School for 8 hours per day, 12 months per year. Under general direction of a school administrator, organizes, coordinates, schedules, and performs varied clerical and secretarial functions in a high school office utilizing independent judgment and discretion; provides public relations and communication services concerning school activities, policies, regulations, and procedures; and performs related work as assigned. JOB DUTIES : Serves as secretary to the principal, preparing the principal's correspondence, scheduling appointments, maintaining files, and obtaining and providing information on behalf of the principal; issues, collects, and maintains records of all school keys; provides information about school programs, rules, and regulations to students, teachers, and parents; acts to resolve a wide variety of social, medical, safety and other problems that may arise at the school; plans, organizes, trains, supervises, and coordinates the work of clerical employees and assigns them to meet particular workloads and schedules; supervises, trains, and evaluates student assistants; maintains staff time reports; compiles time report data and submits to payroll; composes correspondence independently or from verbal instructions; oversees the registration of new and returning students; creates and updates registration forms and documents; compiles, monitors, and maintains records of substantial operating and grant funds and other special budgets, ensuring spending deadlines are met; receives and dispenses monies to and from special-purpose school bank accounts; reconciles a variety of accounts on a regular basis throughout the year; monitors various budgets and prepares purchase and stores requests; utilizes a variety of computer software programs to access a wide variety of confidential information pertaining to personnel, student, academic, financial, and other sensitive administrative matters and perform critical functions such as creating and editing documents, maintaining spreadsheets and databases, and extracting data; maintains administrative and confidential files; schedules meetings and arranges teacher evaluation conferences; prepares agendas and minutes, as required; assists and coordinates arrangements for special events and meetings, as well as emergency situations involving police and fire departments; assists staff with compiling WASC reports and acts as a liaison for WASC visiting committees; assists teachers and coaches with creating field trip and/or conference documentation; ensures adequate classroom coverage by coordinating substitutes and providing them with all necessary information; ensures adequate stock of supplies for classroom and office use; coordinates, organizes, and oversees large bulk mailings, and daily mail processing and distribution; and operates various office equipment such as computers, fax machines, and copiers; and submits equipment repair and work order requests. Complete Job Description available at www.ggusd.us under Employment/Classified Job Opportunities/Job Descriptions EMPLOYMENT STANDARDS Education and Experience : Graduation from high school or equivalent, and three years of secretarial experience involving meeting the public, or three years of responsible clerical experience in a school district; and computer experience involving creating and editing documents, and extracting and sorting data. Part-time experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered. A SUCCESSFUL CANDIDATE REQUIRES THE FOLLOWING. Knowledge of : Current office practices, procedures, equipment, and office-related software; financial and statistical record keeping practices and procedures; effective techniques for collecting and organizing data and information; telephone techniques and etiquette; and principles of writing professional correspondence, including correct English usage, spelling, grammar, and punctuation. Ability to : Use tact and diplomacy to defuse sensitive and stressful situations; use computers effectively and learn related programs to enter, extract, compile, and arrange data; read, interpret, apply, and explain rules, regulations, policies, and procedures; keep statistical and financial records and compile reports; establish and maintain effective relationships with students, parents, employees, and community members; plan, schedule, prioritize, and supervise or coordinate the clerical work of others; monitor school budgets; perform accurate calculations; and prioritize a variety of emergency situations. Requirements / Qualifications Education and Experience: Graduation from high school or equivalent, and three years of secretarial experience involving meeting the public, or three years of responsible clerical experience in a school district; and computer experience involving creating and editing documents, and extracting and sorting data. Part-time experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered. APPLICATIONS CAN ONLY BE COMPLETED AND SUBMITTED DURING THE FILING PERIOD OF: JUNE 15, 2026 TO JUNE 18, 2026 BY 5:00 P.M. Tentative Test Dates: Multiple Choice Exam: Tuesday, June 30, 2026 Performance Exam: Friday, July 10, 2026 Oral Rating Exam: Thursday, July 23, 2026 Due to recruitment timeline, reschedules cannot be accommodated. WE ARE ONLY ACCEPTING ONLINE APPLICATIONS. You must submit an application and complete the supplemental questions. Resumes are not accepted. Incomplete applications will be rejected. Click the red button below to apply. Requirements / Qualifications Education and Experience: Graduation from high school or equivalent, and three years of secretarial experience involving meeting the public, or three years of responsible clerical experience in a school district; and computer experience involving creating and editing documents, and extracting and sorting data. Part-time experience will be considered and adjusted appropriately. Any other combination of training and experience which would likely provide the required skills, knowledge and abilities may be considered. APPLICATIONS CAN ONLY BE COMPLETED AND SUBMITTED DURING THE FILING PERIOD OF: JUNE 15, 2026 TO JUNE 18, 2026 BY 5:00 P.M. Tentative Test Dates: Multiple Choice Exam: Tuesday, June 30, 2026 Performance Exam: Friday, July 10, 2026 Oral Rating Exam: Thursday, July 23, 2026 Due to recruitment timeline, reschedules cannot be accommodated. WE ARE ONLY ACCEPTING ONLINE APPLICATIONS. You must submit an application and complete the supplemental questions. Resumes are not accepted. Incomplete applications will be rejected. Click the red button below to apply. CalPERS Links Not all postings qualify for CalPERS. Informational Only. CalPERS Retirement Benefits ADD TO WISHLIST VIEW JOB WISHLIST APPLY (Current Employees ONLY) CLICK HERE TO APPLY (OFFSITE) QUICK APPLY