Attendance Clerk- (2026-2027 School Year)

Job Title: Attendance Clerk

Reports to: Principal Date

Exemption Status/Test: Nonexempt

Primary Purpose:

Maintains attendance records and works to create a pleasant, helpful atmosphere for the staff, students, parents, and visitors and provides reception and clerical assistance for the efficient operation of the campus office.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding, file maintenance and 10-key skills
Ability to meet established deadlines
Effective organization, communication, and interpersonal skills
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
Ability to follow written instructions
Ability to operate multi-line phone system

Experience:
1 year clerical experience preferred

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Collect and enter attendance into established database and verify accuracy of according to established procedures.
2. Assist parents, students, and faculty with questions regarding student attendance.
3. Enters all student attendance records into a computer on a daily basis.
4. Responds to inquiries from students, teachers, and parents regarding attendance rules and absences.
5. Compiles and submits a variety of daily, weekly, monthly, and year-end reports as required.
6. Types, prepares, distributes, and files records, reports, and correspondence which are related to attendance.
7. Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
8. Greet and direct campus visitor.
9. Assist parents in checking students in and out of school.
10. Receive, sort, and distribute mail, messages, documents, and other deliveries.

Other

11. Maintain confidentiality of information.

12. Other duties as assigned.

Supervisory Responsibilities:

Student office aides if assigned

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.