Elementary Attendance Clerk/ Front Desk

Primary Purpose:

Assist with the operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets, databases, and do word processing

Ability to maintain accurate and auditable records

Knowledge of basic accounting principles

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Experience:

One to three years secretarial experience preferred

Major Responsibilities and Duties:

General Skills

1. Works cooperatively with others.
2. Participates in meetings, training, and special events.
3. Follows oral and written instructions from supervisor.
4. Follows district policies and procedures.
5. Provides safety and security for self and others.
6. Completes assignments on time and accurately.
7. Follows attendance and punctuality rules.
8. Demonstrates appropriate job knowledge.
9. Maintains neat and orderly work area.
10. Use, maintain, and stores work material properly.
11. Identifies and responds to problems effectively.
12. Communicates effectively.

Reception and Phones

1. Receive incoming calls, take reliable messages, and route to appropriate staff.
2. Assist student, teacher, and parents as needed.

Specialized Skills

1. Uses appropriate software programs.
2. Compiles information or data and produces appropriate reports.
3. Maintains data and physical files.
4. Assist with orders and maintaining inventory of supplies.

Other

1. Sort, distribute, or deliver mail and other documents when necessary.
2. Maintain confidentiality.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motion; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress