Executive Assistant to the Superintendent

Job Title: Executive Assistant to the Superintendent
Supervisor: District Superintendent
Terms of Employment: 246 Days

Job Summary:

The Executive Assistant to the Superintendent provides high-level administrative support to the Superintendent, ensuring the efficient operation of the Superintendent's office. This role involves handling confidential information, managing communications, coordinating schedules, and serving as a liaison between the Superintendent and internal/external stakeholders.

Essential Duties & Responsibilities:

• Manage and prioritize the Superintendent's schedule, including appointments, meetings, and travel arrangements.
• Serve as the primary point of contact for communications with the Superintendent's office, including handling correspondence, emails, and phone calls.
• Prepare handbooks, presentations, meeting agendas, and other documentation for the Superintendent.
• Maintain an organized filing system for records and confidential documents.
• Assist in coordinating and preparing materials for Board of Education meetings, including drafting meeting minutes.
• Support the Superintendent in executing directives efficiently by coordinating with district leadership and staff.
• Organize and facilitate meetings, conferences, and special events on behalf of the Superintendent's office.
• Act as a liaison between the Superintendent, Board of Education, district staff, and community stakeholders.
• Handle sensitive matters with professionalism, discretion, and confidentiality.
• Supervise and coordinate the work of clerical office personnel as assigned.
• Perform other duties as assigned by the Superintendent.

Qualifications & Skills:

• Education & Experience: At least two years of post-secondary training or an equivalent combination of education and experience in executive administration, office management, or a related field.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• Communication: Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders.
• Organization & Time Management: Ability to manage multiple priorities, meet deadlines, and work under pressure in a fast-paced environment.
• Confidentiality & Professionalism: Must exercise discretion and maintain strict confidentiality in handling sensitive matters.
• Problem-Solving & Initiative: Ability to anticipate needs, take initiative, and work proactively with minimal supervision.

Work Environment & Physical Requirements:

• Must be able to sit, stand, walk, and perform general office tasks for extended periods.
• Ability to lift or move up to 40 pounds.
• Frequent use of a computer, telephone, and standard office equipment.
• Must be able to work flexible hours, including occasional evenings for meetings.

Compensation:

Pay Grade: 115 (as per district salary schedule)

Note: This job description outlines the primary responsibilities but may be adjusted to meet the needs of the Superintendent and Horry County Schools.