School Secretary Jobs in California
A School Secretary is an administrative professional who plays a pivotal role in the smooth operation of a school. They provide clerical and administrative support to the school's administration, teachers, students, and parents. Key tasks may include managing student records, scheduling appointments, answering phone calls, processing documents, and handling correspondence. They also ensure that school policies are adhered to and provide information to parents and other stakeholders about school operations and procedures. School Secretaries may also be tasked with monitoring the school's budget, purchasing supplies, and coordinating school events.
Important skills for a School Secretary include strong communication and interpersonal abilities, organizational skills, proficiency in office software, and an understanding of school systems and procedures. They should also have a strong attention to detail and the ability to handle confidential information. In terms of qualifications, candidates typically need to have a high school diploma or equivalent, although some positions may require further education or certification in administrative support or a related field. Prior to becoming a School Secretary, a person might have roles such as Administrative Assistant, Receptionist, or Office Clerk to gain necessary administrative experience.
Middle School Secretary and Health Clerk (1.0) Steindorf K-8
- Cambrian Elementary
- San Jose, CA
- 17 hours ago
- San Jose, CA
- 17 hours ago
Cambrian Elementary See attachment on original job posting In addition to your application, please attach the following: - Cover letter - Professional resume - 3 CURRENT letters of recommendation...
In PersonSchool Office Assistant Substitute for 2026/2027
- Saugus Union Elementary
- Santa Clarita, CA
- 18 hours ago
- Santa Clarita, CA
- 18 hours ago
Saugus Union School District See attachment on original job posting On-Line Application Refer to the job posting for a list of required skills or if you have any questions or need further...
In PersonSchool Secretary - Bulletin# 2627-24
- Hesperia Unified
- Hesperia, CA
- 18 hours ago
- Hesperia, CA
- 18 hours ago
Hesperia Unified School District Job Purpose Statement: The job of School Secretary" is done for the purpose of providing clerical support to assigned administrative personnel; communicating information...
In PersonSchool Secretary I (Esencia TK-8 School) Position starts July 23, 2026
- EDJOIN
- San Juan Capistrano, CA
- 3 days ago
- San Juan Capistrano, CA
- 3 days ago
School Secretary I (Esencia TK-8 School) ** Position starts July 23, 2026** at Capistrano Unified School District Print Application Deadline 6/4/2026 11:55 PM Pacific Date Posted 5/27/2026 Contact Suzanne...
In PersonSenior School Secretary at Garden Grove Unified School District Print Application Deadline 6/18/2026 5:00 PM Pacific Date Posted 5/29/2026 Contact Andrew Krespan ......
In PersonContinuation High School Secretary - Toyon Learning Center #1095
- Gateway Unified School District
- Redding, CA
- 3 days ago
- Redding, CA
- 3 days ago
Section 504 Reasonable Accommodation: Director of Student Services 4411 Mountain Lakes Blvd. Redding, CA 96003, ......
In Person(25-26) CL113246 School Office Manager @ Rancho Viejo Middle School
- EDJOIN
- Hemet, CA
- 4 days ago
- Hemet, CA
- 4 days ago
25-26) CL113246 School Office Manager @ Rancho Viejo Middle School at Hemet Unified School District Print Application Deadline 6/8/2026 4:00 PM Pacific Date Posted 5/28/2026 Contact Tonia Gonzalez...
In PersonSchool Office Assistant- 3 Hours 10 Months - Roosevelt Elementary
- Dinuba Unified School District
- Dinuba, CA
- 4 days ago
- Dinuba, CA
- 4 days ago
Dinuba Unified School District See attachment on original job posting POSITION AVAILABLE: SCHOOL OFFICE ASSISTANT/ROOSEVELT 11 AM - 2 PM / 3 HOURS/10 MONTHS Acceptance of this position must not...
In PersonSchool Office Manager @ Sunrise Center - #5187 at Mt. Diablo Unified Print Application Deadline 6/11/2026 11:55 PM Pacific Date Posted 5/28/2026 Contact Elgin White Number of Openings 1 Salary Pay...
In PersonSenior School Secretary (Accepting Applications Starting June 15th at 8:00 AM)
- Garden Grove Unified School District
- Garden Grove, CA
- 5 days ago
- Garden Grove, CA
- 5 days ago
Schedules meetings and arranges teacher evaluation conferences; prepares agendas and minutes, as required....
In PersonMiddle School Office Manager (Ladera Ranch Middle School) Position starts July 16, 2026
- EDJOIN
- San Juan Capistrano, CA
- 5 days ago
- San Juan Capistrano, CA
- 5 days ago
Middle School Office Manager (Ladera Ranch Middle School) **Position starts July 16, 2026** at Capistrano Unified School District Print Application Deadline 6/4/2026 11:55 PM Pacific Date Posted...
In Persondiscipline and assists in transporting suspended students. 3....
In PersonSchool Office Manager @ Sunrise Center - Job# 5187
- Mt. Diablo Unified School District
- Concord, CA
- 6 days ago
- Concord, CA
- 6 days ago
FLSA: Non-Exempt MT DIABLO USD SCHOOL OFFICE MANAGER To qualify for this position, applicants must receive a passing score on our CST 477 online exam. If you have passed the assessment within the...
In Person- EDJOIN
- Clovis, CA
- 6 days ago
- Clovis, CA
- 6 days ago
School Secretary I - Terry P....
In PersonSchool Secretary I - Magnolia Intermediate School
- EDJOIN
- Grass Valley, CA
- 6 days ago
- Grass Valley, CA
- 6 days ago
School Secretary I - Magnolia Intermediate School at Pleasant Ridge Union Elementary School District Print Application Deadline Until Filled Date Posted 5/26/2026 Contact Kristin Potts ......
In PersonDemographic Data for California
Moving to California? Find some basic demographic data about California below.
School Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job titles
Salary for School Secretary Jobs in California
Required or preferred licenses and certifications for School Secretary positions.
Highest Education Level
School Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a School Secretary position
- Inventory Management
- Faxing
- Proofreading
- Reception
- Office Procedures
- Front Office
- Shorthand
- School Operations
- Dictation
- Clerical Support
- Requisitions
- Sorting Mail
- Ged
- School Leadership
- School Administration
- Student Management
- File Maintenance
- Keyboarding
- Grammar
- Purchase Orders
- Sorting
- Word Processing
- Spreadsheets
- File Management
- Calendar Management
- Discretion
- Scheduling Appointments
- Business Correspondence
- Office Management
- Bookkeeping
- Public Relations
- First Aid
- Closing
- Administrative Skills
- General Office Duties
- Recordkeeping
- Background Checks
- Inbound/Outbound Calling
- Google Workspace
- Accounting
- Typing
- Events
- High School Diploma
- Documentation
- Interpersonal Skills
- Budgets
- English
- Policy Development
- Reporting
- Filing
- Education Experience
- Telephone Skills
- Data Entry
- Regulations
- Microsoft Excel
- Scheduling
- Microsoft Office
- Computer Skills
- Customer Service
- Communication Skills
Other Career Titles
Here are some other career titles that require similar skills
School Secretary Related Career Advice Articles
4 Careers in School Administration that Don’t Require a Principal’s Certificate
Learn more about careers in school administration like instructional designer, school psychologist, speech-language pathologist, and occupational therapist.
Read article »
6 Steps to Finding the Best Principal Jobs
If you’re wondering how to become a principal or seeking principal jobs, check out our quick guide to school administrator careers.
Read article »
Essential Interview Prep for School Administrators
Whether you’re a seasoned teacher seeking to take the next step in your career or a veteran administrator looking to relocate, interview preparation is essential to landing the position. Study this guide closely to ace your next interview.
Read article »