School Administrative Assistant Jobs in Costa Mesa, CA
A School Administrative Assistant serves as a vital component in the smooth functioning of a school's administrative procedures. They are responsible for a variety of tasks, including managing student records, scheduling appointments, preparing reports and correspondence, and handling inquiries from parents, students, and staff. They are often the first point of contact within the school and play a pivotal role in creating a welcoming and organized environment. Tasks may also include maintaining and ordering office supplies, managing budgets, and assisting with event planning and execution.
Important skills for a School Administrative Assistant include excellent organizational abilities, strong communication skills, proficiency with office software such as Microsoft Office, and the ability to handle sensitive information with discretion. Some positions may require certification in office administration or a related field. Prior to becoming a School Administrative Assistant, one might hold positions such as a Receptionist, Office Assistant, or Administrative Clerk. Experience in a school setting, such as a Teacher's Aide or Paraprofessional, can also provide valuable experience.
School Secretary I (Esencia TK-8 School) Position starts July 23, 2026
- EDJOIN
- San Juan Capistrano, CA (21 miles from Costa Mesa, CA)
- 3 days ago
- San Juan Capistrano, CA (21 miles from Costa Mesa, CA)
- 3 days ago
School Secretary I (Esencia TK-8 School) ** Position starts July 23, 2026** at Capistrano Unified School District Print Application Deadline 6/4/2026 11:55 PM Pacific Date Posted 5/27/2026 Contact...
In Person- EDJOIN
- Garden Grove, CA (7 miles from Costa Mesa, CA)
- 3 days ago
- Garden Grove, CA (7 miles from Costa Mesa, CA)
- 3 days ago
evaluation conferences; prepares agendas and minutes, as required; assists and coordinates arrangements for special events and meetings, as well as emergency situations involving police and fire departments...
In PersonSenior School Secretary (Accepting Applications Starting June 15th at 8:00 AM)
- Garden Grove Unified School District
- Garden Grove, CA (7 miles from Costa Mesa, CA)
- 5 days ago
- Garden Grove, CA (7 miles from Costa Mesa, CA)
- 5 days ago
Schedules meetings and arranges teacher evaluation conferences; prepares agendas and minutes, as required....
In PersonMiddle School Office Manager (Ladera Ranch Middle School) Position starts July 16, 2026
- EDJOIN
- San Juan Capistrano, CA (21 miles from Costa Mesa, CA)
- 5 days ago
- San Juan Capistrano, CA (21 miles from Costa Mesa, CA)
- 5 days ago
Middle School Office Manager (Ladera Ranch Middle School) **Position starts July 16, 2026** at Capistrano Unified School District Print Application Deadline 6/4/2026 11:55 PM Pacific Date Posted...
In Person- EDJOIN
- San Juan Capistrano, CA (21 miles from Costa Mesa, CA)
- 6 days ago
- San Juan Capistrano, CA (21 miles from Costa Mesa, CA)
- 6 days ago
School Secretary II (Marco Forster Middle School) **OPEN TO CURRENT CUSD EMPLOYEES ONLY** Position starts July 23, 2026 at Capistrano Unified School District IN-HOUSE VACANCY - INTERNAL CANDIDATES...
In PersonSchool Secretary II, Tustin Ranch ES 29-26-27
- EDJOIN
- Tustin, CA (6 miles from Costa Mesa, CA)
- 17 days ago
- Tustin, CA (6 miles from Costa Mesa, CA)
- 17 days ago
School Secretary II, Tustin Ranch ES 29-26-27 at Tustin Unified School District Print Application Deadline 5/22/2026 4:30 PM Pacific Date Posted 5/15/2026 Contact Miriam Ibarra Number of Openings...
In PersonSummer School - School Secretary II, Adult Education (IN-DISTRICT EMPLOYEES ONLY) 214-25-26
- EDJOIN
- Tustin, CA (6 miles from Costa Mesa, CA)
- 17 days ago
- Tustin, CA (6 miles from Costa Mesa, CA)
- 17 days ago
Summer School - School Secretary II, Adult Education (IN-DISTRICT EMPLOYEES ONLY) 214-25-26 at Tustin Unified School District Print Application Deadline 5/22/2026 4:30 PM Pacific Date Posted...
In PersonSchool Secretary II, Orchard Hills (K - 8) 27-26-27
- EDJOIN
- Tustin, CA (6 miles from Costa Mesa, CA)
- 17 days ago
- Tustin, CA (6 miles from Costa Mesa, CA)
- 17 days ago
School Secretary II, Orchard Hills (K - 8) 27-26-27 at Tustin Unified School District Print Application Deadline 5/22/2026 4:30 PM Pacific Date Posted 5/15/2026 Contact Miriam Ibarra Number of...
In PersonSchool Office Manager (Bilingual Preferred) Portola Middle School (OPEN TO OUSD EMPLOYEES ONLY)
- EDJOIN
- Orange, CA (8 miles from Costa Mesa, CA)
- 20 days ago
- Orange, CA (8 miles from Costa Mesa, CA)
- 20 days ago
School Office Manager (Bilingual Preferred) Portola Middle School (OPEN TO OUSD EMPLOYEES ONLY) at Orange Unified School District IN-HOUSE VACANCY - INTERNAL CANDIDATES ONLY This position is only...
In Person2026-27 SY - School Receptionist
- Lifeline Education Charter School
- Compton, CA (23 miles from Costa Mesa, CA)
- 60+ days ago
- Compton, CA (23 miles from Costa Mesa, CA)
- 60+ days ago
Lifeline Education Charter School See attachment on original job posting Resume -3 References Refer to the job posting for a list of required skills or if you have any questions or need further...
In Person- Lifeline Education Charter School
- Compton, CA (23 miles from Costa Mesa, CA)
- 60+ days ago
- Compton, CA (23 miles from Costa Mesa, CA)
- 60+ days ago
Lifeline Education Charter School See attachment on original job posting Resume 3 References Refer to the job posting for a list of required skills or if you have any questions or need further...
In PersonDemographic Data for Costa Mesa, CA
Moving to Costa Mesa, CA? Find some basic demographic data about Costa Mesa, CA below.
School Administrative Assistant Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job titles
Salary for School Administrative Assistant Jobs in Costa Mesa, CA
Required or preferred licenses and certifications for School Administrative Assistant positions.
Highest Education Level
School Administrative Assistants in Costa Mesa, CA offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a School Administrative Assistant position
- Inventory Management
- Faxing
- Proofreading
- Reception
- Office Procedures
- Front Office
- Shorthand
- School Operations
- Dictation
- Clerical Support
- Requisitions
- Sorting Mail
- Ged
- School Leadership
- School Administration
- Student Management
- File Maintenance
- Keyboarding
- Grammar
- Purchase Orders
- Sorting
- Word Processing
- Spreadsheets
- File Management
- Calendar Management
- Discretion
- Scheduling Appointments
- Business Correspondence
- Office Management
- Bookkeeping
- Public Relations
- First Aid
- Closing
- Administrative Skills
- General Office Duties
- Recordkeeping
- Background Checks
- Inbound/Outbound Calling
- Google Workspace
- Payroll
- Accounting
- Typing
- Events
- High School Diploma
- Documentation
- Interpersonal Skills
- Budgets
- English
- Policy Development
- Filing
- Education Experience
- Telephone Skills
- Data Entry
- Regulations
- Microsoft Excel
- Scheduling
- Microsoft Office
- Computer Skills
- Customer Service
- Communication Skills
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